It's good practice to include a confidentiality statement as part of a cover page for any fax that may include sensitive information. Here are some guidelines for putting together a good fax confidentiality statement.
Sending confidential information by fax has significant advantages over using e-mail attachments. E-mail, after all, is notoriously susceptible to security breaches. Over and over again, we have seen st ories in the headlines that provide clear evidence of the potentially disastrous consequences of relying on e-mail for confidential communication.
Fax, on the other hand, has proven to be reliable and secure; so much so, in fact, that hospitals and other medical providers routinely use secure fax services to transmit confidential patient information. That information is protected by federal law, and there are severe penalties when healthcare providers fail to provide adequate safeguards against unauthorized access.
Although electronic fax services are highly secure, it’s important to take the appropriate precautions when faxing confidential information in order to ensure that unauthorized parties do not access it. It’s good practice to include a confidentiality statement as part of a cover page for any fax that may include sensitive information.
Here are some guidelines for putting together a good fax confidentiality statement:
Fax confidentiality statements provide protection for both senders and receivers against legal liability in the event that the information is accessed by an unauthorized third party. In addition, senders will receive confirmation of the transmission to the intended recipient, providing an additional level of legal protection.
While it is common for e-mail communications to include similar disclaimers, they don’t provide the same level of legal protection. Moreover, they typically appear at the end of an e-mail communication, after the confidential information; so they do a poor job of preventing the accidental disclosure of confidential information.
When using an electronic fax service, the process of adding a cover page with a confidentiality statement is remarkably simple. With WestFax, you can add multiple documents to a fax, simply by browsing to PDF files, Word documents, or image files. The WestFax Print to Fax Driver makes it easy to send secure faxes directly from your computer. We make it easy, offering four different ways to send a fax. If you are looking for a more secure way to send confidential information, check out our secure cloud fax services. WestFax makes the process painless.
* The information contained in this article is provided for informational purposes and should not be construed as legal advice on any subject matter. You should not act or refrain from acting on the basis of any content included in this site without seeking legal or other professional advice.
Faxes are an easy way to communicate quickly and efficiently, but there are a few things that you need to keep in mind before sending one. If you are sending a HIPAA-Compliant Fax, with protected health information (PHI), it is even more important to include a fax cover page.
We all recognize that patient privacy is important, but in many cases HIPAA violations simply occur when healthcare providers often overlook some of the gaps in the processes and tools they use to manage patient information. Here are some tips for making sure your medical office is doing everything possible to remain HIPAA compliant.
It’s easy to get lost in some of the three and four-letter acronyms that surround the world of business fax, healthcare fax, and telephony. Terms like Caller ID, CNAM, and CSID are sometimes used interchangeably, even though there are some very important distinctions. Others, such as DNIS and DID, are also important to understand. Here’s a brief guide to some of the essential terms that come up when we are talking about fax.