Privacy and Security of an individual’s medical records and health information is more important than ever in an age of daily reports of hacked servers and data theft. HIPAA addresses these concerns; it’s regulations are strictly enforced and have shaped how medicine is practiced in our country.To learn more about HIPAA compliance see our previous post on “What is HIPAA“.
Let’s talk about HIPAA fax cover pages. Do you really need to include a cover sheet? The short and only answer is YES.
When handling sensitive medical information there is no wiggle room with regards to HIPAA safeguards. There are no guidelines on what a cover sheet should contain if transmitting HIPAA protected information however most agree that the following safeguards should be employed:
There is no official HIPAA cover sheet but the cover sheet should contain the following information to be considered HIPAA compliant:
IMPORTANT: This facsimile transmission contains confidential information, some or all of which may be protected health information as defined by the federal Health Insurance Portability & Accountability Act (HIPAA) Privacy Rule. This transmission is intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law.
If you are not the intended recipient (or an employee or agent responsible for delivering this facsimile transmission to the intended recipient), you are hereby notified that any disclosure, dissemination, distribution or copying of this information is strictly prohibited and may be subject to legal restriction or sanction. Please notify the sender by telephone (number listed above) to arrange the return or destruction of the information and all copies.
In summary, don’t take chances with HIPAA compliance and your faxing protected information. The fines are steep and it’s simple to adhere to basic guidelines to protect your organization.