Organizations that process ePHI or Electronic Personal Health Information are required by law to protect patient data. If your organization is not using a Secure Cloud Fax solution you risk hefty fines for violating HIPAA and exposing Personal Health Information
A fax cover sheet is an important document that helps you send out your faxes quickly and easily. It also includes information about your business or organization. Organizations that process ePHI or Electronic Personal Health Information are required by law to protect patient data. If your organization is not using a Secure Cloud Fax solution you risk hefty fines for violating HIPAA and exposing Personal Health Information for patient data that could be left on a traditional legacy fax machine for anyone walking by to view. A fax cover page would protect that data from a casual observer which is why they are so important.
A fax cover page should include information about the sender including:
A fax cover page should also include information about the recipient including:
A fax cover page should also include information about the fax:
It’s important to remember not to include protected health information on the fax cover page.
WestFax offers a custom cover page creator in our web portal that allows you to customize your cover pages. Once created you can use the cover page in our web portal, our mobile apps (Android and iOS), and our email to fax platform. Here is a comprehensive how-to video that explains the process.
Here are some FREE blank cover page templates that give you a good idea of what a cover page could look like. There is no question that fax cover pages are important in sending a HIPAA-compliant fax. If you’re interested in reducing your risk of a HIPAA violation by transforming your medical office fax workflows to a Secure Cloud Fax solution you can check out our HIPAA-compliant fax plans.
Great news! Last month, as you may or may not know we rolled out built in cover pages into the Print Driver and the Fax Console. Now we have integrated cover pages into Email to Fax. Now, adding a cover page is as simple as adding a little piece of text into your email subject.
In order to send a fax, you must first create a fax cover sheet. Learn how to do so here!
It’s easy to get lost in some of the three and four-letter acronyms that surround the world of business fax, healthcare fax, and telephony. Terms like Caller ID, CNAM, and CSID are sometimes used interchangeably, even though there are some very important distinctions. Others, such as DNIS and DID, are also important to understand. Here’s a brief guide to some of the essential terms that come up when we are talking about fax.